Turn Pilots Into Wins
Stop losing pilots to forgotten follow-ups and scattered spreadsheets. Always know what needs attention — and when to push.
Get started in 3 minutes
Create a pilot
Enter a company name — or just drop in a meeting transcript.
AI extracts the details
Stakeholders, objectives, timeline, and action items — pulled automatically.
Stay on track
See what needs attention, update by voice, generate docs when you need them.
Everything you need to run pilots that convert
Voice Input
Update your pilots by talking. "Push all dates out by two weeks." "Add Ahmed as the champion." No forms, no clicking around.
Transcript Ingestion
Drop in a meeting transcript. Pilot Tracker extracts stakeholders, action items, status updates, and timeline changes — in seconds.
Document Generation
Pilot agreements, kick-off slides, check-in prep — generated and tailored to your pilot. Ready to share with stakeholders.
Phase-Based Tracking
Every pilot follows a clear path from setup through conversion. You always know what phase you're in and what's next.
Risk Flags
Visual indicators surface when objectives stall, stakeholders go quiet, or milestones slip. No more surprises.
Stakeholder Tagging
Tag champions, decision-makers, blockers, and evaluators. Know who to call and when.
Sound familiar?
You've lost a deal because nobody followed up at the right time.
You can't remember what was agreed in the kickoff call.
Your pilot tracking lives in a spreadsheet you dread opening.
You spend hours prepping for check-in calls.
You're running 3+ pilots and things are starting to slip.
Why not just use a spreadsheet?
Spreadsheets don't remind you to follow up. They don't tell you what's at risk. And they definitely don't generate your kickoff slides.
Why not just use ChatGPT or Claude?
Great for one-off tasks. But they don't remember your pilot state, track progress over time, or nudge you when things stall. Pilot Tracker does.
Built by founders who've been on both sides
Pilot Tracker was built by serial entrepreneurs who've co-founded three companies with two successful exits — including one to Disney. We've spent 20+ years building products that people actually use, and we know what it takes to sell into large organizations. We built the tool we wished existed.
Integrations on the way
We're building integrations with the tools you already use. HubSpot is first — coming soon.
Want early access? Let us knowFrequently asked questions
What is a "pilot"?
A pilot (also called a POC or proof of concept) is a structured trial of your product with a prospective enterprise customer. Pilot Tracker helps you manage the entire process — from defining success criteria through conversion to a paid contract.
How is this different from a CRM?
CRMs track deals across your entire pipeline. Pilot Tracker focuses specifically on the pilot phase — the part where you're proving value, managing stakeholders, and converting a trial into a paying customer. It's not a replacement for your CRM. It's the tool that helps you win the deals your CRM is tracking.
What if I'm only running one or two pilots?
The free plan supports up to 3 active pilots — that's enough for most early-stage founders. You don't need to upgrade until your pipeline grows.
How does voice input work?
Just talk. Say things like "Push all dates out by two weeks" or "Add Ahmed as the champion" and Pilot Tracker updates your pilot automatically. No forms, no clicking around.
How does transcript ingestion work?
Upload a meeting transcript (from Zoom, Google Meet, or any other tool) and Pilot Tracker extracts stakeholders, action items, timeline changes, and status updates automatically.
Can my customer or prospect see the pilot status?
Not yet — a shareable pilot view is coming soon. For now, Pilot Tracker is an internal tool for you to manage and track your pilots.
Do you integrate with HubSpot or Salesforce?
Not yet — HubSpot integration is our top priority and is coming soon. Salesforce, Slack, and Zapier are on the roadmap after that.
Is my data secure?
Yes. All data is encrypted in transit and at rest. We don't share your data with third parties. See our Privacy Policy for details.
Ready to stop losing pilots?
Three minutes to set up. Free to start. No credit card required.
Create Free Account